Human Resources Manager

Submit your cover letter and resume to lschwarzc@fcsmonmouth.org

JOB TITLE

Human Resources Manager

SUMMARY/OBJECTIVE

The Human Resources Manager is directly responsible for the overall administration of agency personnel and relevant policies and procedures, and is responsible for agency compliance with all federal, state, and local personnel regulations. The Human Resource Manager also serves as the Corporate Compliance Officer for FCS and oversees CAHC accreditation and the facility of FCS.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Human Resources

  • Serves as Corporate Compliance Officer: responsible for overseeing compliance with all federal, state, and local personnel and other regulations, including CAHC accreditation.
  • Responsible for managing all hiring, terminations, grievances, and incident reports.
  • Oversees recruitment efforts for all personnel, including writing and placing job ads in coordination with CEO and Program Directors.
  • Assists CEO in the annual review, preparation and administration of the organization’s wage and salary program.
  • Consults with legal counsel under the supervision and oversight of the CEO on personnel matters.
  • Recommends, administers, evaluates, and participates in staff development for the organization
  • Develops and maintains a human resource information system that meets the organization’s personnel information needs and ensures confidentiality according to pertinent laws and regulations. Maintains personal and health files for all employees. Ensures all records are accurate, complete, and confidential in accordance with regulatory guidelines.
  • Manages the onboarding for all new employees.
  • Handles benefit administration for agency staff to include open enrollment periods for medical/dental insurance, COBRA, enrollment in 403(b), Long-Term Disability and Life insurance programs, Short Term Disability, Workers Compensation, Unemployment Claims, and all other coverage/participation additions, terminations, and changes.
  • Serves as cross-check and back-up for payroll for compliance purposes
  • Consults on job descriptions throughout FCS in conjunction CEO and with program directors.
  • Assists the CEO in management and submission of agency budgets and grants as needed.
  • Updates and maintains employee handbook.

Facilities
  • Ensures facility is in compliance with applicable policies, regulations, and building codes.
  • Manages all safety including fire drills and fire extinguishers.
  • Manages maintenance of equipment and machinery.
  • Manages, negotiates, and liaisons with all vendors, third-party service providers, and business partners
  • Manages agency vehicles and keep them in compliance and in good working condition.
  • Coordinates and oversees regular building maintenance and repairs.
  • Manages and directs cleaning, security, and activities.
  • Prepares and carries out emergency protocols and procedures.
  • Maintains a safe environment for employees and visitors.
  • Conducts regular building inspections and oversee maintenance staff to perform routine maintenance.
  • Responds to inquiries and requests by staff and resolve any facility problems or issues.
  • Any other duties as required.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers and smartphones.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 4:30 p.m.

WORKING RELATIONSHIPS

Works closely with CEO, Director of Finance, Directors and Agency Staff, brokers and vendors.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The majority of work is light duty which requires standing, bending, speaking, and manual dexterity and near visual acuity. Seeing, smelling, repetitive motion and lifting objects weighing up to 30 pounds at a time are required for this position.

BACKGROUND/EDUCATION/TRAINING/EXPERIENCE

  • Must have a bachelor’s degree.
  • At least 2 – 5 years of experience in human resources management.
  • Must be computer literate. Proficiency in all Microsoft Office applications.
  • Effective communication skills.
  • Critical thinking and problem solving skills.
  • Ability to process information and solve problems while coping with time constraints.